8 Ways to Increase Employee Productivity with the Help of Workforce Management Software

Employees working together

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If you an employee, looking for a way to increase your productivity, or a team leader looking for a tool to increase your team’s efficiency, you are at the right place. Well, the solution may be somewhere here in this article.

Work efficiency is the ability to complete tasks with a stipulated time and effort. It promotes high levels of performance among employees. It also encourages you to working smarter, not harder.

But, in reality, increasing the efficiency of the workforce is not that easy for a company . There are a lot of times when companies do a lot of things, but still, their employees remain unmotivated. 

Thanks to the developmental strides in HR, we have an array of tools to assist us reach our business goal. 

A workforce management software helps companies track employees work schedules, manage their times, leaves and much, much more. It promotes employee and organizational attitude and worker safety. 

Workforce management is possible with a methodical approach that aims to streamline procedures and processes.

1. Work Model

With Covid came a tide of changes and one model of working that has gained a lot of traction in recent times is the work from home and hybrid models.  When teams work remotely, it becomes a little bit more challenging to monitor and manage them than if they were to physically come to work everyday.  

A workforce management system integrates various facets of the work model for a business to yield results.  It includes different activities to build and sustain the productivity of employees. Here are some of the strategies it deploys:

  1. Scheduling: Organizing, managing, and maximizing work within a business or group.
  2. Real-time data collection: Gathering workforce performance management data.
  3. Human resources management (HRM): Managing the individuals who work in a company.
  4. Performance management: Ensuring that employee activities align with the objectives of the business.
  5. Training management: Implementing employee training into a business or group.

2. More Productive HR

HR has been traditionally associated with hiring talent, retaining talent, training etc.  It involved a lot of manual tasks.  Due to WFM systems, they have saved a lot of time in administrative operations. Paper time cards are currently not used because they can automatically track and record work time. Data imports have replaced manual data entry. 

Workforce management helps the human resources department in different ways. It oversees payroll processing, onboarding, and recruitment. Lastly, it manages programs, assessments, and various pieces of training. Additionally, it organizes employees’ retirement and benefits obligations.

3. Efficient Time Management

Managing the workforce needs a lot of time and effort. A workforce management system automates different tasks. It can schedule employees to specific tasks so that work completion becomes more manageable. 

Also, another significant advantage of having a streamlined work process is the ability to remember  your preferences and task allocations.  The starter template allows you to save after making changes to it.  This mitigates the need to start from scratch and removes redundant work. As a result, productivity is improved right away. 

4. Better Workplace Management

Workforce management software helps companies plan, manage, and track employee work: work requirements, employee schedules, paid time off, and more. It offers a variety of features that enable users to optimize staffing. Businesses use workforce management software to forecast workforce needs, schedule and assign employees, track attendance, and generate reports on workforce efficiency.

5. Independent Workplace Management 

WFM systems allow employees to have the independence to submit their own time cards. This also allows HR staff to be freed up and be error-free.

This system also creates absence plans by configuring terms, eligibility, and other requirements. Create absence kinds, design absence validations, carryover rules, administrative activities, and display appearances.

6. It is Accurate

Additionally, automated WFM is more precise. More productivity gains result from accurate payroll. Hand-entry of employee hours is less accurate than automation.

These demand time from all parties involved. For example, traditionally if there was a payroll issue, the HR had to be contacted to resolve the issue. 

There was quite a bit of time, people, and process involved in this – all factors that could have gone into being more productive for the company.  With workforce management, since the process is automated and alerts generated, issues are resolved in no time.

7. It is Cost-efficient

Automated workforce management helps to expand businesses and save money over time. They won’t need to hire as many HR specialists as the workforce grows. The company will spend less on hiring fees and staff salaries. These financial gains evolve over time.

8. Brings About Effective Collaboration

Effective workforce management helps enhance self-reliance and communication when dealing with various teams. It would be possible to recognize multiple, yet doable responsibilities by a single individual.

You can optimize lines of communication and lighten the workload for your team. This is through implementing a WFM strategy that links responsibilities, processes, and platforms.

Good team collaboration can be enhanced by good communication. It also keeps projects on schedule and up to quality standards.

Also the with an organized workplace being managed effectively, it is possible to match the right employee to a shift based on their role, skill, availability, skills etc. A quick look at the dashboard enables managers to sift through their team’s schedules, leaves very efficiently.


A once-difficult chore can now be completed with accuracy, simplicity, and insight. This is thanks to an effective workforce management system. It includes time and labor management, absence management, and health and safety.

It is also fully integrated with payroll, other core HR functions, and financial data. The outcome is a motivated workforce eager to contribute to the company’s success.

Without integrated workforce management systems, businesses’ bottom lines will suffer. It is because they won’t have access to strategic insights. These insights can identify required changes and link HR initiatives to corporate objectives. 

WFM systems offer businesses ways to improve efficiency, cut costs, and streamline operations.

They have more accessibility adopting management, tracking systems, and labor resource organization. So, it’s time for you to put a workforce management system in place in your company and reap the benefits.  All the very best!

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